Show All What is DDMS? Example Databases Extreme Versatility Intelligent Inputs Exceptional Tools Adaptive Controls Other DDMS Information What is DDMS? The Dynamic Database Management System (DDMS) is a powerful multi-purpose relational data management software that tracks all of your collections. This software can be used to manage Customers, Inventory, and Vendor information, create Sales and Purchase Orders, or just to organize a small personal collection. With DDMS, you can generate highly professional invoices and reports, save and retrieve important information more efficiently, and communicate more effectively. Click on one of the sections below to see how DDMS can help you tackle any task: Example Databases See examples of the numerous databases that DDMS can create Extreme Versatility Learn why DDMS is the one and only software capable of overseeing all of your data management needs Intelligent Inputs Witness how the diverse spectrum of data types and storage options allow you to capture all kinds of information Exceptional Tools Maximize your efficiency by utilizing the vast array of powerful dynamic tools within DDMS Adaptive Controls Explore our data migration options Other DDMS Information Learn more about our return policy, shipping information, and more Example Databases Home | POS | Medical EMR/EHR | Membership | Coins | Dolls | Automobile | Library | Crafts | Food | Weapons | Trains | Jewelry | Stamps Click on any of the databases to view examples of just some of them many applications of DDMS. You can use DDMS as a POS (Point of Sale) software to track you sales or just use it to catalog and organize your collections. These template databases and more already include data such as brand names, metal grades, conditions, model types, and more so you don't have to manually type them in. You can delete databases you don't want and automatically open DDMS to a certain database. DDMS Welcome Window The POS mode of DDMS is a complete retail store management system, suitable for any type of retail store. You can create contact information for your Customers and Vendors, input multiple prices for your Inventory Items, charge by the hour using Services, and bill standard rates using Jobs. The POS software allows you to design your own Invoices, view over 15 report types, and scan and develop barcodes. Using DDMS as a POS System The Medical EHR/EMR database manages your Patients. With DDMS, you can: Create Labs and Tests such as ABG, CBC, Chemistry, and more Store Drug information and prices Implement rates for procedures ranging from Wart Removal to Heterophile Antibody Tests Store patient information such as allergies, patient histories, blood types and automatically calculate their age Input insurance carriers and reimbursement rates Email invoices directly to patients Design Forms such as HIPAA Compliance, medical history release, and New Patient information documents Link physicians and nurses to patients View Lab results sorted by date to see how patient vitals are changing over time Medical EHR/EMR The Membership database manages the Members for you club. With DDMS, you can: Store Member information such as addresses, phone numbers, and birth dates Charge Members rates depending on time spent using Services Bill Members flat rates using Jobs Email Invoices directly to your Members Design Forms such as New Member Information, Insurance Release Forms, and Thank You notes Store membership renewal dates DDMS Membership The Coins database manages your coin collection. With DDMS, you can: Store coin grades such as G-4, VG-4, F-12, VF-20, EF-40, and more Save Mints such as British Royal Mint, Royal Canadian Mint, or French Mint / Monnaie de Paris Import unlimited pictures of your coins Track the value and costs of your coins ...And More DDMS Coin The Dolls database manages your doll collection. With DDMS, you can: Store the origin of your dolls such as Canada or Africa Input brands such as Barbie, Boyds, or Cherished Teddies Import unlimited pictures of your dolls Track the value and costs of your dolls ...And More DDMS Dolls The Automobile database manages your automobile vehicle repair shop or parts. With DDMS, you can: Store prices of car parts such as Pistons, Drums, or Oil Drain Plugs Charge your customers by the number of labor hours for Procedures such as spark plug replacements or catalytic converter replacements Save customer car details such as VIN number, model, and make using Custom Data Types Import unlimited pictures of car parts Email invoices directly to your customers ...And More DDMS Auto Parts The Library database manages your books, movies, and other media collections. With DDMS, you can: Save Formats such as Paperback, Hard Cover, Cassette, and more Input Publishers such as Thomson Publishing, Time Warner, Wiley, W.W. Norton, and more Import ISBN numbers, copyright years, authors, volume, and more Track the location, purchase price, and value of your media collection Add an unlimited amount of pictures to describe your media ...And More DDMS Library The Crafts database manages your arts and craft collections such as candles, beads, and more. With DDMS, you can: Save categories such as Needlepoint, Painting, Paper Craft, and more Import materials like Rayon, Silk, or Wool Track the location, purchase price, and value of your crafts collection Add an unlimited amount of pictures to describe your craft ...And More DDMS Crafts The Food database manages your food collection. With DDMS, you can: Save brand names such as Canada Garlic, Canderel, Canola Harvest, and more Import categories such as Cat Food, Dog Food, or Sauce Save information like calories, servings, and fat Track the location, purchase price, and value of your food Add an unlimited amount of pictures to describe your foods ...And More DDMS Food The Weapons database manages your weapon collection. With DDMS, you can: Save weapon types such as Air Gun, Ammunition, or Arrow Import common Calibers like .30, .40, or .50 Track the location, purchase price, and value of your weapons Add an unlimited amount of pictures to describe your weapons ...And More DDMS Weapons The Trains database manages your train collection. With DDMS, you can: Save Scales such as N, HO, O, G Import manufacturers like Gilbert and Lionel Corporation Track the location, purchase price, and value of your trains Add an unlimited amount of pictures to describe your trains ...And More DDMS Trains The Jewelry database manages your jewelry collection. With DDMS, you can: Save types such as Gemstone, Diamond, and Amethyst Import materials like Crystal, Diamond, Gem Save culture information such as French, German, and Russian Track the location, purchase price, and value of your jewelry Add an unlimited amount of pictures to describe your jewelry ...And More DDMS Jewelry The Stamps database manages your stamp collection. With DDMS, you can: Save types such as Official Stamp, Postage Due, or Revenue Stamp Import topics like Transportation, Toys, and Nature Save culture information such as French, German, and Russian Track the location, purchase price, and value of your stamp Add an unlimited amount of pictures to describe your stamp ...And More DDMS Stamps Extreme Versatility Unlimited potential Unlock a world of limitless possibilities by using DDMS to manage all of your personal and professional information in one simple-to-use program. Create your Own Items Re-name, hide, and enable up to 10 different Item Types to hold and simplify your data management processes. Create up to 10 Item Types per Database Within each DDMS database, you can create up to 10 different Item Types. There are 5 Basic Item Types (Customer, Inventory, Services, Jobs, and Vendor), and 5 Custom Item Types. Each Item Type can be re-named and can also be hidden or disabled based on the database you are creating. Each Item Type also contains multiple data input and formatting options, as described in the Intelligent Inputs section. Using DDMS for Sales, Memberships, and Business Uses Inventory Item Types can store multiple product locations, conditions, prices, and quantities. Service Item Types are used to charge your Customers by the hour, while Jobs Item Types charge Customers a flat rate. You can create Sales Orders for your Customers and Purchase Orders from your Vendors. Sales Orders automatically deduct Inventory quantites, calculate prices based on how many hours are spent on an task using Services, and add additional Fees and charges. It's also very easy to add Sales Tax, Shipping Costs, and additional Rates. With over 15 different Reports to choose from, DDMS provides you with the ability to analyze sales statistics. DDMS is fully compatible with all Barcode Scanners. Our software also has the ability to generate Code EAN-13, Code 128, Code EAN-8, Code 93, and Code 39 barcode types, as well as the capacity to print your Barcodes onto Avery 5160 Labels. With an integrated emailing system, DDMS can print, save as PDF, or email your Sales Orders and Purchase Orders as an attachment directly to your Customers and Vendors. Using DDMS to Manage your Collections Want to use DDMS just to store your collections of trains, coins, or CDs? You can hide the Basic Item Types and create your own using Custom Item Types. Using DDMS as a POS System Using DDMS for General Inventory Collections Management Create Sales Orders Intelligent Inputs Fully customizable Change the type and location of input fields, table names and headers, check list options, and more to your liking. You can also enter advanced field options such as auto-complete text and dropdown text. Accelerated reproduction Become more effective and share you information faster by building various templates involving field inputs, table data, and checklists to generate invoices, graphs, reports, and more. The Input Options within Item Types Each of the 10 Item Types provides numerous data input methods such as Fields, Forms, Reminders, Images Documents, and more. Fields provide the most basic way to describe your Items. Add textboxes, richtextboxes, dropdown menus, checkboxes, date and time pickers, and more. Move your input Fields up, down, left and right, include auto-complete text to your textboxes to avoid typing the same items over and over again, and seamlessly add options to your dropdown menus. A Multitude of Different Organizational Methods Need more ways to organize your data? You can also add an unlimited number of pictures and externally linked documents. Create Custom Data Types and store you data in different formats such as notes, lists, tables, and checklists. Custom Data Types also allow you to store Dates and automatically calculate the time difference between dates and or add up the total time you've spent doing a task. With Forms, you can create document templates for others to read over and if needed, to sign. For example, use Forms to create contracts, Sales agreements, or even a thank you note to your Customers as an additional printout attached to your Sales Orders. Scan and store the returned and signed Forms in DDMS to provide a history of your agreements. An Integrated Multi-Purpose System All data stored within DDMS interacts and communicates with each other. Use Groups and Collections to associate your individual Items together, while Links and Relationships are used to access data across different Item Types. You can also print, save as PDF, and email any DDMS output file to anyone with a click of a button. Create Filters, Views, and Collections to organize your Items Customize your Items Keep track of important dates using Appointments, Reminders, and Events Exceptional Tools DDMS includes many advanced tools and services to help you analyze and manage your data. Send Emails Easily send any DDMS printout as an attachment in an email to any user with one click of a button. Apply actions Use Advanced Functions to apply operations on multiple Items in multiple fields. See data differently Data Type Viewers display specific Data Types in a list format to help you view essential information with less effort. Compare and contrast Compare different database Items side by side to instantaneously see differences between them. Create math formulas Write mathematical Calculations to figure out the age of your Items, how long it has been since the last sale, or just display a countdown timer. Design your own prints Advanced printing options allow you to choose exactly how to format and display everything you print. Design contracts, sales agreements, thank you notes, and more, using Forms Print, Save as PDF, or Email any DDMS printout Sample Printouts Sample Item Printout 1 Sample Sales Order 1 Sample Sales Order 2 Sample Form 1 Sample Form 2 Adaptive Controls Interface with Multiple Computers The Sync function provides a way to upload your database to our server so you can re-download them later to a different computer. Protect and backup your data Powerful password encryption algorithms are utilized to protect your data, while backup and restore functions prevent accidental loss. Compatible with your Existing Database Software If you already have an existing database software, your data can be imported into DDMS using Comma Separate Values (CSV) files. You can import complete databases with automatic population of database Fields, or just individual data into Tables and Data Sheets. Syncing your Data You are also allowed to install DDMS on an unlimited number of supported computers. Use the Sync tool in DDMS to manage and sync your data among the various computers installed with DDMS. An powerful encryption algorithm, along with various other security safeguards, protect your data from unauthorized access. Personalize your Software Add your own company contact information and Logo to your printouts, and change the font, text size, and color of your printed documents. Choose from over 15 report types Get assistance from the detailed Help file Other DDMS Information Simply uncomplicated Help buttons that take you to the appropriate sections in the detailed help file appear on every window, so you can jump directly to the help topics you're interested in. Unparalleled support Our customer service team is ready to answer any questions, comments, or concerns you may have regarding DDMS. Most emails are answered within 3 to 24 business hours. System Requirements 1.0 GHz Processor or faster Windows 7, Windows 8, Windows Server 2008, Windows Vista, Windows XP (Service Pack 3 or later), Windows 2003, Windows Server 2003 600 MB of Available Hard Disk Space 512 MB of RAM or more CD or DVD Drive Free Upgrades DDMS includes free upgrades throughout the lifetime of this product. We listen to our customers. That's why if you need a tool that DDMS does not currently offer, we will gladly develop it for you at no additional costs. Shipping A CD will be mailed to you with all DDMS purchases. It may take up to 21 business days for the CD to arrive for international sales outside of the United States. Refunds While other companies do not offer refunds for software products, we have a very generous 14-day return policy. You may return the software within 14 days to receive a refund. If the CD is returned in sealed, un-opened original condition, you will receive a 100% refund. If CD is returned but not in original condition (seal has been opened), a USD $8.50 restocking fee will be assessed. Please contact us for a RMA number. About Us DDMS was developed by Reference Systems 21, an organization dedicated to providing innovative, high-quality, and affordable software and web products, solutions, and services. We specialize in data management, security, and infrastructure systems. Reference Systems 21 has provided customized software and services support for small businesses to fortune 500 companies in a variety of industries and sectors from health care to academics and manufacturing to utilities and more. See how Reference Systems 21 can connect you and your business not only to the rest of the world, but also to the future of technological innovation. 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